Not all online whiteboard tools are made in the same way. They all come with different features and quirks, the price and space differ, and so does their look and user experience. This is why it is essential to try out different solutions and do proper research before selecting the tool that suits your needs.
So, let’s look at some of the features that are essential in every online whiteboard.
Device and Browser Compatibility
You won’t always be able to access your whiteboard from your computer. Sometimes you might need to login through the phone, or check something on your tablet. Make sure that the whiteboard you choose is compatible with any devices.
Additionally, it should work properly in all major browsers. You and your employees might not be using the same browser, but you need to be able to see the same information in real-time.
Using Different Media
Virtual whiteboards work because they are a great visualization tool. But, you can only visualize so much if you’re only drawing shapes (unless you’re an illustrator or a designer).
Your online whiteboard tool should have the option of uploading different forms of media to it. For example, you should be able to add PDFs, images, and even videos to your presentations.
All of these will help you convey your message in a better way, and everything you present will be easily understood.
Annotating on Imported Files
Just like with using images and videos, it will be easier to explain your ideas if you can draw on those images and videos.
For example, let’s say that you need to make some changes on your website. You can take a screenshot of the page, import it to the online whiteboard tool and mark places which should be changed.
Some ideas need a lot of space to grow, which is why you need a whiteboard that’s expandable or that already has more than enough space for all your needs.
If you’re discussing a project roadmap, for example, you’ll need to plan each step, create tasks, add ideas for every step, and you’ll need a lot of space to do all that. You can also switch between different sections without having to create a whole new whiteboard.
You can’t be the only person that’s able to add stuff to the whiteboard. Your team should be able to do that too. This way, everyone can illustrate their own ideas, without giving instructions to another person.
If other people can’t contribute to the online whiteboard, it sort of beats the point of the whiteboard.
In the end we should talk about what you should expect in terms of prices. As a rule of thumb, the more sophisticated the software, the higher the price. Don’t be blinded by some fancy features if you won’t be using them.
Instead, create a list of your must-haves, and let that guide you through the process. Select a couple of options, test them all out with your team, and then figure out which one works best for you and your budget.